header-left
File #: 2016-0799    Version: Name: City Lights Orchestra Concert Stage & Audio
Type: MOTION Status: PASSED
File created: 11/14/2016 In control: Board of Trustees
On agenda: 1/3/2017 Final action: 1/3/2017
Title: City Lights Orchestra Concert Stage & Audio
Attachments: 1. SWP Quote, 2. QC Quote

Title

City Lights Orchestra Concert Stage & Audio

 

History

The 2017 City Lights Concert at Centennial Park West will be held on Sunday, July 2, 2017.  The date has been confirmed earlier than normal to ensure the orchestra and stage were available. Sound Works Productions has provided the lowest quote (attached) of $7,220 for stage, sound, labor and the generator. This is less than the $9,250 paid in 2016 when the stage was brought up from Nashville due to a shortage in this size stage over the holiday weekend.

 

A request for quotes was sent to eight potential vendors on November 15, 2016.  Vendors invited to submit quotes included: Gand Sound, Mid-America Sound, Quality Concerts, Sound Works Productions, Inc., SIR-USA, TSA Productions, Upstaging, and Windy City Music.

 

Two quotes were received (See attached):

Sound Works Productions, Inc.: $7,220

Quality Concerts: $7,500

 

 

Staff recommends approval to enter into a contract with Sound Works Productions to provide the service for the 2017 City Lights Orchestra performance at a cost of $7,220 for a stage with a roof, to meet the requirements of the orchestra.

 

On December 19, 2016, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.

 

Financial Impact

Funds for this expenditure are in the 2017 budget.

 

Recommended Action/Motion

 

I move to approve the contract with Sound Works Productions in the amount of $7,220 to provide stage, sound, generator, and labor for the City Lights Concert at Centennial Park West.