Title
Organizational Volunteer Program (OVP)
History
The Village seeks to formalize a pathway for organizations based in Orland Park to volunteer at Village-sponsored events as coordinated teams while maintaining our current individual volunteer safeguards. Under this pilot program, organization volunteers may wear organization-branded apparel but will operate under the direction and supervision of designated Village staff. Each participating volunteer will continue to sign the Village’s existing Individual Volunteer Agreement/Hold Harmless. Separately, each participating organization will execute a new Organizational Volunteer Agreement acknowledging organizational responsibilities and liability.
Key parameters of the pilot:
-Eligibility: Organizations must be Orland Park-based, meaning the organization’s primary physical location or principal place of business is within the corporate limits of the Village of Orland Park.
-Forms:
o Individuals: continue to execute the Individual Volunteer Agreement/Hold Harmless.
o Organizations: execute the Organizational Volunteer Agreement (includes pilot/discretion, local base requirement, branded apparel, supervision, and liability/indemnification provisions).
-Pilot & Village Discretion: The OVP will operate as a pilot, and its continuation, modification, suspension, or termination will be solely at the Village’s discretion.
-Operations: Organization volunteers may wear branded apparel appropriate for family-oriented events; apparel must not be confused with Village uniforms. All volunteers take direction from Village staff and must comply with safety and event protocols.
-Costs to the Village: Minimal direct costs for onboarding, records management, and event coordination. Staff time for supervision/training will be absorbed within existing event operations.
-Background Screening: The Village requires background screening for all volunteers. All background screening costs are borne by the Village.
-Costs to the ...
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