Title
RPZ/Backflow Preventer Testing - Contract Extension
History
RPZ/Backflow Preventer testing must be performed annually per state law. These devices are installed onto potable water plumbing systems to protect the drinking water and the Village water supply from contaminants.
The Village originally issued an RFP in 2014 to perform testing at all village owned properties. R. J. O’Neil, Inc. of Montgomery, Illinois was the lowest responsive proposal for fiscal years 2014 through 2016. After performing the testing for the past three years, the contractor has determined additional cost savings can be achieved. Per the attached quote the contractor is reducing their pricing from the FY16 rate of $81.00 per device to $61.60 per device for a total cost of 10,893.60.
In addition to testing, repairs are periodically necessary to maintain the backflow preventers in working order. Due to the variability of repairs, they are typically handled on a time and material basis. As such, an additional $2,000.00 is requested in the event a repair is needed bringing the total to $12,893.60.
On March 6, 2017 this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are available in FY17 Budget for this service.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve accepting the proposal from R. J. O’Neil, Inc. of Montgomery, Illinois for RPZ/Backflow Preventer Testing at a cost of $61.60 per device for the years 2017, 2018 and 2019 and a total cost not to exceed $12,893.60.