Title
Rental and Service of Portable Toilets #18-040 - Request for Proposals Award
History
A Request for Proposals (RFP) was issued on August 30, 2018, for the Rental and Service of Portable Toilets by the Parks & Grounds Department. The proposals were opened on September 17, 2018, with two (2) companies submitting bids, Waste Management of Lombard, IL and Service Sanitation of Gary, IN. The proposals were structured as a 3-year agreement. The proposals include monthly rates for standard units, ADA units, and an additional cleaning fee, per cleaning if needed. Those submitting were also asked to provide pricing for an additional 2 years for a Village option to extend the contract. Additionally, costs were requested to rent additional standard, ADA units and hand wash stations for special events ranging from one (1) to five (5) days. Costs for Service Sanitation are $62.00 per standard unit per month for 2019 and 2020, increasing to $64.00 in 2021. Service Sanitation is The Village’s current Portable Toilet vendor. Waste Management submitted a proposal of $70.00 per standard unit per month for 2019, 2020 and 2021.
On October 1, 2018, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for the Rental and Service of the Portable Toilets are budgeted in the Parks & Grounds accounts
Recommended Action/Motion
I move to approve RFP # 18-040, Rental and Service of Portable Toilets, to Service Sanitation of Gary, IN, for specified locations in an amount not to exceed $20,000 per year for the years 2019, 2020 and 2021 with the option to extend an for additional two (2) years.