Title
21 Passenger Paratransit Shuttle Bus - Bid Award
History
The 2014 Fiscal Year Budget has a Board approved line item for the replacement of one (1) 2005 Passenger Bus currently utilized by the Recreation Department.
Legal notices for bids were placed in the SouthtownStar Newspaper on Monday, December 08, 2014. Sealed bids were opened by the Village Clerk’s Office on Monday, December 22, 2014.
21 Passenger Paratransit Shuttle Bus:
Three (3) bids were received for processing from (2) dealers. Best Bus Sales of Des Plaines, IL submitted a bid for $57,340 while Midwest Transit of Kankakee, Illinois submitted two separate bids. The first bid for $56,830 was for the “bid requested” 2015 Ford Starcraft, Allstar bus. The second bid for $55,846 provided a bid price for a 2015 Ford Elkhart Coach, Model EC-II. This model was not requested in the Village’s bid package. Midwest Transit was the lowest responsive bidder who met all specifications as written. Midwest Transit’s bid price provides for one (1) 2015 Starcraft Allstar at $56,830.00. Midwest Transit can deliver the vehicle 90 days after receipt of chassis.
Midwest Transit submitted lease terms for the Starcraft Allstar bus at $710.00 per month for 60 months with an annual mileage allowance of 12,000 miles. Historic mileage numbers for the Village’s existing bus tracks significantly below 12,000 miles per year. The excess mileage rate over the 12,000 mile/year allowance is $.35 per mile. Under the lease conditions, in order to take ownership of the bus at the end of the 5-year lease period, the Village would be required to pay $25,000 to the dealer. Best Bus Sales did not submit a lease option as part of their submission.
On January 5, 2015, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds are available in account 010-5006-470200 for the purchase of a replacement bus. The Total Cost of Ownership (TCO) attachment de...
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