Title
Data Backup, Ransomware Protection and Disaster Recovery Managed Services
History
In 2021 the Village signed a three year contract with Thinkgard for backup, ransmoware protection and data recovery services. ThinkGard uniquely offers a single vendor solution that includes ransomware protection, as well as services that regularly monitor and test these backups, develop and maintain a technology disaster recovery plan and the capability to spin up Village servers in its cloud data centers, enabling the Village to recover quickly from disasters that disable the Village’s on premise data centers. ThinkGard's platform and services relieves DoIT staff from the daily management of backups, so these resources can be allocated to work on other Village priorities. Other vendors who provide ransomware protection require the Village to separately contract, procure, install, manage and support the software, backup appliances, and cloud storage services. This is one of two contracts the Village has with Thinkgard, the other providing backup and disaster recovery for the Village cloud IT services. The IT department has been happy with the services provided and would like to extend this contract for an additional three years at a cost of $50,181.60 per year or a total three year cost of $150,544.80.
Financial Impact
Thinkgard backup and recovery services is included in the FY 2025 Department of Information Technology Budget.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in the Interlocal Purchasing System (TIPS) Purchasing Cooperative contract for Consulting and Other Related Services #200601 with software and services provided by ThinkGard, for three years with an annual contract not to exceed $50,181.60 and the total value of the three year contract not to exceed cost of $150,544.80;
And,
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review.
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