Title
RFP #25-066 Sportsplex Fitness Equipment Maintenance Reauthorization
History
On December 15, 2025 the Village Board approved (item 2025-0994) awarding a Professional Services Agreement between the Village of Orland Park and The Fitness Connection Co. of Elgin Illinois for RFP #25-066, for the repair of Sportsplex fitness equipment at an hourly labor rate of $120/hr., plus travel at $80 per job, and twice per year preventative maintenance at a cost of $12,000 per year for years, 2026, 2027, 2028, plus the costs of parts and at the Village’s sole discretion to renew for the optional 2029 and 2030 at the same terms.
During the execution of the contract with the Fitness Connection, legal review determined that the motion authorizes a total expense of $12,000/yr. for both repairs and maintenance necessitating a reauthorization of this contract award.
The intent of the motion was to authorize Sportsplex fitness equipment repairs at an hourly labor rate of $120/hr., plus travel at $80 per job for each year including 2026, 2027 and 2028 as requested within the Board approved budgeted amount, and to authorize twice per year preventative maintenance at $12,000/yr. for each year including 2026, 2027 and 2028, as well as provide authorization to execution optional years, at the Village’s sole discretion for 2029 and 2030 at the same terms for both repairs and preventative maintenance.
In 2026, $25,000 is budgeted for equipment repairs and preventative maintenance.
In 2025, $23,854 was expensed for repairs and preventative maintenance.
Staff seek approval to reauthorize Sportsplex fitness equipment repairs and preventative maintenance.
Financial Impact
In 2026, $25,0000 is budgeted in 2009320 for Sportsplex fitness equipment repairs and preventative maintenance.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Addendum A to the original contract dated January 1, 2026 with between the Village of Orland Park ...
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