Title
Utility Billing Implementation - Procurement Change Order & Final Invoices
History
The Village engaged Data Climb, a vendor through the joint purchasing agreement with Insight Public Sector, to support the implementation of several software modules, including Financials, Human Resources Management, Utility Billing, and Enterprise Permits and Licenses. Over the course of the project, the Village has successfully implemented Financials and HRM, while Utility Billing has remained a key focus. Data Climb continued to provide support specifically for the Utility Billing implementation, ensuring configurations, data migration, and system verification progressed smoothly.
Due to delays in receiving updated quote estimates from Insight Public Sector for a change order for the remainder of the project, we now have the final invoices for Utility Billing that are required for payment following the post-live implementation phase. The Village is now transitioning from Data Climb support to internal management as the Utility Billing module has become fully online.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #4 and Addendum F with Insight Public Sector (Data Climb project management services) to add funds for work completed and to cover cost for additional consulting hours to finalize the Utility Billing Implementation project and transition from Tyler Support to the Village in the amount of $72,224.00, for a total not to exceed contract amount of $2,748,650.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.