Title
Tyler Technologies Zero Cost Change Order
History
In 2020, the Village Board approved a contract with Tyler Technologies for the purchase and implementation of Munis Financials, Human Capital Management (later renamed Human Resources Management, or HRM), and Utility Billing, Energov (renamed Enterprise Permits and Licenses, or EPL), and migration of Enterprise Asset Management (EAM) from the cloud to on premise. Munis Financials, EPL, Cashiering, and HRM and Utility Billing is fully implemented.
At the end of the implementation there were 61 conversion still available with Tyler. As there are no more conversions to complete for this project we recommend converting the remaining Data Conversion Hours (at a rate of $250/hr) to Implementation Hours (at a rate of $175/hr). As the rate for conversion hours exceeds the rate for implementation hours, the 61 conversion hours equates to 87 implementation hours.
The Village will use the implementation hours to work with Tyler to add additional features that were not deployed when the systems went live. If the hours are not converted, the hours will be lost and the Village will receive no benefit for these hours.
Recommended Action/Motion
I move to approve and authorize the execution of a change order to the contract with Tyler Technologies to convert the remaining 61 Data Conversion Hours (at a rate of $250/hr) to 87 Implementation Hours (at a rate of $175/hr).
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.