Title
Day Camp Field Trip Busing - Approval
History
The existing two-year busing contract with Illinois Central School Bus Company (IL Central) of Channahon, IL for our summer day camp transportation for field trips and pool shuttles provides for the option to renew for two additional years. Two different size buses are used throughout the summer. The number of hours needed for each type of bus is estimated to determine the projected cost of this service. (See attachment). IL Central, the village's existing vendor, provided new rates for 2014 and 2015; 71 passenger bus at $50.68 and 81 passenger bus at $55.95 for 2014 holding that price for the 2015 season. These rates represent an increase of approximately 2.5% in 2014 over the prior year's hourly rate.
During the development of the intergovernmental agreement between School District 135 and the Village, District 135 staff recommended we investigate price quotes from American School Bus Company (ABC), located at 10000 W. 167th Street, Orland Park, (Unincorporated), as they are the bus company currently under contract with the District. This company had not chosen to participate in the request for proposals in 2012. Staff was able to secure a price quote from ABC. Rates from ABC are as follows: 71 passenger bus at $52.00 and 81 passenger bus at $54.00. The total estimated cost for 2014 is $17,166.00 and $19,740.00 for 2015.
The IL Central renewal price quote was less than the price quote from ABC. The estimated total cost for 2014 is $16,999.23 and $19,551.06 for 2015. Although the hourly rates from IL Central are being held constant for 2014 and 2015, the overall estimated costs are lower for 2014 because day camp has been shortened by one week as a result of additional snow days used by School District 135.
Staff is recommending accepting the proposal from IL Central for summer 2014 and 2015 seasons.
On April 21, 2014, this item was reviewed and approved by the Parks and Recreation Committee, recomme...
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