Title/Name/Summary
RFP 25-040 - Landscape Maintenance Services
History
On December 9, 2025, the Village issued RFP 25-040 - Landscape Maintenance Services requesting proposals for Landscape Maintenance Services at one hundred eighty-three (183) locations within Village Facilities, Parks, Medians, and ROWs. The contract for these services shall run for three (3) years (2026-2028) with option to extend the contract for an additional two (2) years (2029-2030) at the Village’s discretion.
The scope of work for RFP 25-040 differs slightly from previous Landscape Maintenance Service RFPs in that Public Works is requesting the maintenance of large portions of medians and curblines that were omitted from previously scopes of work as well as the pressure washing of all hardscapes around buildings after spring landscape cleanups are completed. These changes are expected to result in an 8-10% increase in annual costs, which was accounted for when budgeting for this service in FY2026. For reference, the Village has paid approximately $340,000/annual for landscape maintenance services since 2022.
During the four (4) weeks that the solicitation was open for review, forty-six (46) firms downloaded either partial or complete packages. RFP 25-040 was opened on January 8, 2026, at which point seven (7) firms submitted proposals. All qualifying proposal packages and an audit of the submittals are attached for reference. A summary of the proposal prices is provided below:
JJ Residential Landscaping LLC
2026 = $224,094.57
2027 = $229,064.55
2028 = $234,136.54
Optional 2029 = $237,116.39
Optional 2030 = $240,152.54
TOTAL = $1,164,564.59
City Escape Garden and Design, LLC
2026 = $301,405.00
2027 = $301,405.00
2028 = $307,439.00
Optional 2029 = $313,599.00
Optional 2030 = $313,599.00
TOTAL = $1,537,447.00
Christy Webber and Company
2026 = $374,024.00
2027 = $374,024.00
2028 = $374,024.00
Optional 2029 = $374,024.00
Optional 2030 = $374,024.00
TOTAL = $1,870,120.00
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