Title
Next Day Plus Multi-Functional Printer Lease
History
Over the past few years most of the multi-function printers were consolidated under a Konica Minolta lease agreement. A number of multi-function printers (MFP) that are off lease and were performing well without any issue were not replaced to get the most out of the investment. This purchase is to replace an MFP that has been off lease for a number of years but is recently starting to malfunction and needs to be replaced. After contracting with Konica for MFP leases for a number of years, the Village has been very dissatisfied with the vender and their contract management and cost. Besides issues with the vendor, the lease agreements with Konica are a fair market value buy out at the end of the lease. For the monthly costs the Village is paying, it does not make financial sense to have a fair market purchase cost at the end of the lease agreement. A contract with a $1 buy out at the end of the lease is financially a better option so that MFPs that are working without issue at the end of the lease can continue to be used with no additional leasing cost. The Next Day Plus/Great America Financial Services Company contract proposed is offering a $1 buy out at the end of the lease at a cheaper monthly cost than a comparable lease Konica offered. Next Day Plus is an Orland Park company that currently provides support for older MFPs and stand-alone printers in the Village and IT is comfortable adding additional devices to for them to support.
...Financial Impact
Funds designated for these multi-functional leases and maintenance were approved by the Board of Trustees in the FY2024 Budget.
...Recommended Action/Motion
I move to approve the sixty (60) month lease and maintenance agreement with Next Day Plus financed through Great America Financial Services Corporation for a single Xerox C625dn multi-functional printer for a monthly cost of $76.20 and total cost over the (60) months of $4572.00 plus Next Day Plu...
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