Title
Holiday Installation and Storage
History
On July 3, 2017, the Village Board approved the purchase of the second phase of holiday décor for LaGrange Road and the Civic Corridors. Within the next few weeks, the decorations will arrive and be delivered to Orland Park. In previous years, older décor was stored and installed by the Village’s previous vendor. Additionally, the tree wrapping was also done by contractors. With the recent purchases of newer 3D décor and 256 custom street pole décor, the labor, installation and necessary storage of the items has dramatically increased. In order to complete the installation of the items in a timely and efficient manner, staff recommends the following approach:
1. Public Works Department - Installation of custom pole décor throughout the Village (255 poles), including the purchase of brackets, powder coating and installation is proposed to be done in-house. The cost associated with this, not including labor, is approximately $10,000. This cost includes the required banding, black powder coating of brackets for black street light poles, extension cords for light poles and other miscellaneous supplies. At the end of the holiday season, Public Works will need to purchase two 40’ storage containers for the pole décor and vintage centennial park decorations. The cost for the two containers is $5,060.00. TOTAL COST OF $15,060.00.
2. Holiday Creations, Inc. - Installation of existing and new 3D décor. Holiday Creations is already contracted to wrap trees throughout the Village (682 trees). Given the amount of time and number of 3D décor (over 122 pieces), it is now recommended the installation, including set -up, take down, repair damaged pieces caused during set-up, removal, and annual storage be done by Holiday Creations. TOTAL COST OF $60,773.33 (see attached quote).
It has been estimated that if this was done in-house, the cost for our Parks Department would be $64,765.60 (see attached breakdown). Additionally, st...
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