Title
Concession Services - Athletic Fields, Centennial Park Aquatic Center, and Village Special Events
History
On September 18, 2014, the Village issued a request for proposals for Village concession services at Centennial Park, John Humphrey Complex, the Centennial Park Aquatic Center and approximately 10 Village special events with a deadline of October 14, 2014. A pre-proposal meeting was held on October 1, 2014 to allow potential vendors to view each Village concession facility.
The RFP outlined clearly that proposals would be evaluated on specific criteria including: percentage and/or guaranteed revenue proposal to village; menu offerings; pricing of menu items; proposed staffing plans; supervisors structure and plan; athletic organization donation proposal; daily sanitation plan for operational hours and closing; book keeping and financial records submitted to village; and capital improvement plans (if any).
Proposals were received from: Jay Vending Company, David Apps (dba OP Snack Shack), and Robert McCarthy (aka Big Jims Catering Inc.). Both David Apps and Robert McCarthy attended the optional pre-proposal meeting and tour. Robert McCarthy’s proposal was considered non-responsive as it was missing required submittal documents.
On October 30, 2014, interviews were conducted by the evaluation team including members of staff and Trustee Patricia Gira. Representatives from OP Snack Shack and Jay Vending Company were interviewed regarding their submittals. The attached proposal certification summary sheet and the highlights document provide additional details on the proposals.
Jay Vending Company has served as the Village’s concessionaire since 2011 and has been very successful in this endeavor. They have provided a minimum commission of $25,000 per year regardless of sales. In addition, the Village receives 15% on all sales above a $200,000 threshold each year. Over the past four years Jay Vending has been very responsive to Village requests rela...
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