Title/Name/Summary
Building Mechanical System Preventative Maintenance and Repairs - Contract Extension
History
On July 5, 2022, the Village Board approved the proposal from Midwest Mechanical Group LLC (“Midwest Mechanical”) via ITB 22-037 for Building Mechanical System Preventative Maintenance and Repairs (see 2022-0501). The project scope of work consists of providing the full spectrum of facility preventative maintenance services including inspections, maintenance, repair, and replacement of the heating, ventilating, air conditioning systems, subsystems, etc. Bidders were required to provide a fixed monthly compensation basis for performing preventive work for each asset identified in nine (9) areas. This fixed monthly compensation included the cost for material, equipment, and overhead that are required to perform the preventive maintenance as specified in the ITB. Contractors were also asked to provide separate costs for repairs to restore operation of these systems in the event of failure.
The approval of this contract was for a period of three (3) years (2022-2024) with the option to extend the contract for an additional two (2) years (2025-2026).
Based on the quality of service that Midwest Mechanical has demonstrated throughout the original contract period, Staff is requesting to proceed with the optional extension of the contract for an additional two (2) years (2025 and 2026). The yearly cost summary per ITB 22-037 is provided below:
Midwest Mechanical Group LLC
2022: $130,665.60
2023: $134,524.80
2024: $134,524.80
2025: $138,585.60 (optional year)
2026: $142,761.60 (optional year)
Additionally, as the roster of Village buildings has changed since 2022, an update to the Scope of Work where facilities work is to be perform is also needed. A summary of the proposed changes is provided below :
Original PM Maintenance and Repair Locations
AREA 1 - Metra Stations (143rd, 153rd, 179th)
AREA 2 - 143rd Parking Garage
AREA 3 - CPAC and Ice Rink (CPAC, ...
Click here for full text