Title
Additional Purchase of Axon Body Worn Cameras and Fleet Camera Licenses
History
On December 2, 2024, the Village Board of Trustees approved entering into a contract with Axon Enterprises in accordance with the Master Services and Purchasing Agreement submitted by Axon for the purchase of Body Worn Cameras (BWC) and Fleet 3 In-Car Camera Systems. As part of the organization’s ongoing growth, additional staff have been hired, and new vehicles have been placed into service. Current body-worn camera (BWC) inventory and associated software licenses were procured based on prior staffing and fleet levels and are no longer sufficient to fully equip all personnel and vehicles at current staffing levels.
Body-worn cameras are an essential operational and risk-management tool, supporting transparency, accountability, evidence collection, and officer safety. Body worn cameras are required by Illinois State Statutes. To maintain consistent standards across all staff and vehicles, additional equipment and licenses are required.
Because staff and fleet expansion were not previously budgeted for 2026, funds will come from federal forfeiture. Future funds will be budgeted in each fiscal year.
Financial Impact
The project has been budgeted over a four-year period for a total cost of $174,449.49 which corresponds to $43,612,38 in year one (1) (FY2026) in GL account #2405040-460180, and $43,612.37 in years two (2) (FY2027), three (3) (FY2028) and four (4) (FY2029) in GL account #1005000-460180.
Recommended Action/Motion
I move to approve Change Order #1 and Addendum A to the existing contract with Axon Enterprises to purchase eight (8) additional body-worn cameras and seventeen (17) associated software licenses, which will increase the contract amount by ($174,449.49) for a revised total not to exceed $1,674,449.49;
AND
Authorize the Village Manager or his designee, to execute the agreement upon approval of the Board.