Title
Police Department Training Room - Audio/Video Projector Replacement and Equipment Upgrades
History
The Police Training Room audio/video interface system and equipment is over 10 years old and was purchased when the Police Department was built.
After an electrical power spike on June 27, 2017, during the Village's HPO training class in the Police Training Room, the video projector sustained unrepairable damage.
Due to the fact that Orland Joint Emergency Telephone System Board will be conducting extensive training in the Training Room in 2018 during the upgrade of the Dispatch CAD system, the OJETS Board has voted to upgrade the audio/video equipment to enhance the interface with a new projector.
Currently, the Training Room is primarily used for Police Department and other Village related training. The OJETS Board believes an equitable share of the replacement and enhancement costs would be split among OJETS, BIS, and the Insurance fund to replace the projector and enhance the equipment.
Police IT staff is recommending the purchase and installation of the projector with equipment enhancements from AVTechSource, Inc. of Green Oaks, Illinois in the amount of $15,529 and Crestron Equipment from Tierney Brothers, Inc. of St. Paul, MN in the amount of $3,664. The total cost for the Police Department Training Room upgrades and replacement of the projector would be $19,193.
On October 2, 2017, this item was reviewed and approved by the Technology, Innovation and Performance Improvement Committee and referred to the Board for approval.
Financial Impact
The funding for this project is proposed to come from a Village insurance fund claim for the purchase of a new video projector in the amount of $6,515. The Department of Business Information Systems (BIS) would pay $3,000 in upgrades to the new AV System, and the OJETS Board has voted to pay the remaining balance of $9,678.
Recommended Action/Motion
I move to approve the purchase of Police Training Room...
Click here for full text