Title/Name/Summary
Custodial Services - 2027 Contract
History
On December 2, 2024, the Village Board approved the two-year (2025-2026) optional contract extension with Blooming Facility, LLC for custodial services under RFP 21-061 (see 2021-0860 and 2024-0896). The original contract was approved for a three-year term (2022-2024) with the option to extend for an additional two years (2025-2026). The scope of work includes regular cleaning of eighteen (18) Village facilities, plus as-needed cleaning of Centennial Park West.
With the current contract term ending December 31, 2026, staff has been evaluating how the Village would best manage custodial services going forward. Options under consideration include issuing a new Request for Proposals for contracted services, bringing custodial services in-house, or a hybrid approach combining in-house staff with contracted services for select facilities. Each option carries different implications for cost, staffing, supervision, and service levels, and a thorough evaluation cannot be completed before the current term ends.
To allow adequate time to evaluate these options, staff is requesting the approval of a one (1) year contract extension with Blooming Facility for the same scope of custodial services as the existing contract through December 31, 2027.
Blooming Facility submitted a proposal to continue services through 2027 at a monthly fee of $26,858.21, or 1.96% ($515.59) higher than 2026, which equates to an annualized increase of $6,187.08.
A summary of the previous contract cost is provided below.
2022 - 2027 Custodial Services Pricing Summary - Blooming Facility, LLC
2022: $353,198.52 ($336,379.54 + $16,818.98 Contingency)
2023: $258,882.62* ($246,554.88 + $12,327.74 Contingency)
2024: $272,290.87 ($259,324.64 + $12,966.23 Contingency)
2025: $345,478.58 ($329,775.01 + $15,703.57 Contingency)
2026: $347,722.58 ($331,917.01 + $15,805.57 Contingency)
2027: $354,528.37 ($338,413.45 + $16,114.93 Contingency)
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