Title
Multi-Purpose Paper Bid 2012 - Approval
History
On September 27, 2012 an invitation to Bid was issued for Multi-Purpose Paper and sent to eight vendors in addition to our current vendor, Warehouse Direct. Pricing was requested for regular copier paper and various weights of colored paper. Only one response was received from Warehouse Direct. Attached is the pricing from Warehouse Direct for the various types of paper.
It is likely that we only received one bid because there is a very small profit margin on paper. These companies make their profit from the sale of office supplies. If these other vendors could also have our office supply business, then they would bid for the paper as well. In addition, some vendors are not willing to commit to a price for the entire year as they want to pass along the price increases to the customer as they happen. Our contract only allows a once a year increase upon renewal.
On November 5, 2012, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
The bid prices are approximately the same as our current pricing. 8.5 x 11 white is $1.00 less per carton than 2012 prices.
Recommended Action/Motion
I move to approve the Multi-Purpose Paper Contract with Warehouse Direct for 2013 at the above stated per unit rates for a one-year term with automatic renewal for two (2) additional one year periods
And
To authorize the Village Manager to execute the agreement.