Title
Computer Equipment Purchase - Purchase Approval
History
As outlined in the attached spreadsheet, several departments need to have computers replaced this fiscal year and were included in the FY 2011 budget. There are also three new computers budgeted for the recreation and building maintenance departments. All budgeted equipment was consolidated into one purchase as to receive the best possible price. Dell computers were specified because they work very well with our existing systems and are very competitively priced with other business class computers.
Staff is recommending the purchase of Dell computers with one year warranties. Because of the cost difference to purchase computers with extended warranties, staff has inventoried two spare computers that can be placed into service in the event of catastrophic malfunction such as a motherboard failure past the standard one year warranty period.
The Village is eligible for state contract pricing from Dell under GSA Contract # 45ABZ MHEC.
On February 7, 2011, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
The FY 2011 budget contains the following amounts:
|
010-1101-499-60.11 |
Department Replacements |
$15,000 |
|
010-1101-416-60.11 |
GIS Workstation |
$4,616 |
|
010-1101-424.60.11 |
Building Maintenance |
$1,354 |
|
010-1101-451.60.11 |
Recreation |
$676 |
|
010-1101-421.60.11 |
Police |
$6,900 |
|
|
|
|
|
|
Total |
$28,546 |
Recommended Action/Motion
I move to approve the waiving of bids and purchase 29 Dell computers and 3 printers at a cost not to exceed $25,673.