Title
Granicus Three Year Contract Extension for Legistar, Legistar InSite, Government Transparency Suite, and Granicus Encoding Appliance Software Renewal Subscriptions
History
Legistar is an Online Cloud application that provides a comprehensive, integrated document management and information retrieval system designed specifically to support the legislative process, including meeting agendas, minutes of meetings, journals of proceedings, subject matter indexes and reports.
In 2018, our Granicus services were enhanced to include live in-meeting functions using their Government Transparency Suite Software.
Granicus recommended we co-term our billing expiration with a contract end date, and staff is requesting approval of this co-term along with contract extension through January 31, 2022.
The following is a breakdown year over year: 2/1/2019 to 1/31/2020 $14,910.62; 2/1/2020 to1/31/2021 $15,357.94; 2/1/2021 to 1/31/2022 $15,818.68.
On January 21, 2019, this item was reviewed and approved by the Technology, Innovation and Performance Improvement Committee and referred to the Board for approval.
Financial Impact
Business Information Systems has included funds in FY19 Online Services for year one of this agreement with years two and three incurring no more than a 3% increase from previous year.
Recommended Action/Motion
I move to approve a three year service agreement with Granicus, Inc.;
And
Extend the Village contract agreement through January 31, 2022.