Title
John Humphrey Renovation (re-issue) RFP Award #19-002
History
A Request for Proposals for the John Humphrey Complex Renovation was re-issued on January 7, 2019 by the Parks & Grounds Department. The RFP was opened on February 7, 2019. The RFP was posted on Bid Net and was matched to four hundred and twenty vendors (420). Information was downloaded fifty six (56) times with twelve (12) being complete downloads. A total of four (4) proposals were submitted for the project. Staff reviewed the submitted proposals and evaluated each based on criteria that was identified in the RFP - cost (40%), past performance (10%), physical and economic experience (20%), organizational/managerial capacity (15%) and experience/reputation (15%).
Geotechnical sampling was discussed and is being scheduled to further identify any soil conditions that could potentially increase the costs of the project. In the event the geotechnical report determines that the site soil base needs to be augmented, either with additives installed to stabilize the base or materials removed and replaced with new materials, the overall costs could substantially increase.
Proposals were reviewed in great detail and based on this interview, as well as the Village’s long and successful history with V3 projects, staff recommends awarding the RFP to V3 Construction Group Ltd. The scope of the project was proposed at $1,163,000. Alternative options for the project that staff recommends are the installation of the backstop netting and homerun fencing on fields one (1) through five (5) for a cost of $445,377, bringing the total project cost to $1,608,377. Staff is requesting a contingency budget of ten percent (10%), which equates to $160,838 to address any unforeseen issues that could arise on a project of this scope.
On March 4, 2019, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
Total funding, in the amount of $1,769,215, is available for this project in the FY2019 budget after approval of the FY2018 budget rollovers. The funding was derived from the following projects and will be reflected in line item 054-00000-470700, project code CP-1164.
JHC Improvements - $683,396
Play Unit replacement - Cachey Park - $300,000
Savings from the LaGrange Road Enhancement Project - $785,819
The savings available from the LaGrange Road Enhancement Project was originally funded by the line of credit the Village has established at BMO Harris Bank. As such, $785,819 of the total project costs will be funded by draws on the line of credit. This amount will then be converted to a term loan upon completion of the project.
Recommended Action/Motion
I move to approve RFP #19-002 (re-issue) John Humphrey Complex Renovation to V3 Construction Group Ltd., of Woodridge IL., at a cost not to exceed $1,769,215
And
Approve draws on the previously established BMO Harris Bank line of credit in the amount not to exceed $785,819.