Title/Name/Summary
2019 Sanitary Sewer Rehabilitation - Bid Award
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) governs the village’s sanitary sewer system. The MWRD requires sanitary sewer systems that discharge into MWRD facilities to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s system.
In 2015 the village selected RJN Group as the Comprehensive Sanitary Sewer Evaluation Consultant to provide assistance in developing and implementing a village-wide comprehensive sanitary sewer evaluation & repair program in order to meet the MWRD requirements for the Inflow and Infiltration Control Program (IICP).
In 2016 RJN Group conducted comprehensive flow monitoring for the village sanitary sewer system. Based on those results, three sewer basin areas came up as the highest priority. One of these basins was also identified as the Short-Term High Priority Area and was submitted to the MWRD for the IICP. Through several testing and inspection programs over the past years, RJN and staff have identified “high priority” defects requiring rehabilitation or repair. RJN Group assisted village staff with the development of a list of recommended repairs to begin a multi-year sanitary sewer system rehabilitation to meet MWRD compliance.
An Invitation to Bid for the 2019 Sanitary Sewer Rehabilitation Program work was published on BidNet Direct from February 15th through March 6th, 2019. The details of the request are as follows: 2,000 linear feet of pipe lining, grouting of approximately 30 mainline defects, cutting protruding service connections, repairing eight (8) pipe failures along with other related work.
Through Bidnet, 313 entities viewed the solicitation. Five (5) vendors were sent a courtesy email. Nineteen (19) vendors downloaded at least one of the bid documents. Seven (7) vendors downloaded all documents. Several questions regarding the bid were received during the open question period from February 15th through February 26th and three addenda were issued in response. Four (4) bids were submitted for consideration. Bids were opened publicly and evaluated for completeness by the Clerk’s Office at 11:00 a.m. on Wednesday March 6th, 2019 (Bid Tabulation and Responsiveness Check sheets attached).
Village staff and RJN Group reviewed the bid submittals. National Power Rodding Corp, of Chicago, Illinois, was determined to be the lowest responsible qualified bidder. It is staff and RJN Group’s recommendation (letter attached) that National Power Rodding Corp, of Chicago, Illinois be awarded the 2019 Sanitary Sewer Rehabilitation Program project in an amount of $127,750.00, plus a $20,000.00 contingency for a total cost of $147,750.00.
On March 18, 2019, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are available for this project in the FY2019 Water and Sewer budget account 031-6003-443800.
Recommended Action/Motion
I move to approve accepting the bid for the 2019 Sanitary Sewer Rehabilitation from National Power Rodding of Chicago, Illinois for the amount not to exceed $147,750.00 ($127,750.00 plus $20,000.00 contingency).