Title/Name/Summary
Sanitary Sewer Cleaning and Televising 2019-2020 - Bid Award
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) passed the Watershed Management Ordinance (WMO) and an amendment that requires sanitary sewer systems that discharge into the MWRD to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s sanitary sewer treatment system.
In November of 2015, the Village Board approved the sanitary sewer consultant, RJN, Inc., to assist the Public Works Department in meeting the various compliance requirements articulated in MWRDs WMO. The WMO mandates that the village perform a sewer system condition assessment for excessive infiltration & inflow. The optimal solution to perform this task is by televising and cleaning the sanitary sewer pipes and manholes. Utility Division staff had performed the cleaning function in the years prior to 2016. The last three years (2016 - 2018), the Utility Division utilized a contractor to perform the necessary cleaning in conjunction with televising.
Village staff, with input from RJN, has identified high priority areas of the sanitary sewer system to perform both cleaning and televising. RJN worked with staff to develop specifications, cost estimates and other bid documents for the 2018 through 2020 project. This project went out to bid in 2018 for a three year contract. Due to performance related issues the contract was canceled after one year. RJN and staff developed a bid for the remaining 2 years (2019 - 2020).
An Invitation to Bid for the 2019 and 2020 Sanitary Sewer Cleaning & Televising Program work was published on BidNet Direct from February 1st through February 22nd, 2019. The details of the request are as follows: a two year contract for light cleaning and televising, heavy cleaning, root cutting and field marking location defects.
Through BidNet, 323 entities viewed the solicitation. Four (4) vendors were sent a courtesy email. Sixteen (16) vendors downloaded at least one of the bid documents. Four (4) vendors downloaded all documents. Four (4) bids were submitted for consideration. Bids were opened publicly and evaluated for completeness by the Clerk’s Office at 11:00 a.m. on Friday, February 22nd, 2019 (Bid Tabulation and Responsiveness Check sheets attached).
Village staff and RJN Group reviewed the bid submittals. SewerTech of Illinois, LLC was determined to be the lowest responsible qualified bidder for the 2019 and 2020 Sanitary Sewer Cleaning and Televising Program with a submitted project cost for 2019 of $97,926.20 and $93,630.11 for 2020. Village staff along with RJN Group reviewed references submitted by SewerTech of Illinois and found them satisfactory. Therefore, it is staff's and RJN Group’s recommendation (letter attached) that SewerTech of Illinois, LLC of Schaumburg, Illinois be awarded the 2019 and 2020 Sanitary Sewer Cleaning and Televising Program project in the amount of $97,926.20, plus a $12,073.80 contingency for a total cost of $110,000.00 for the work to be performed in 2019. Contingency is being requested for possible additional heavy cleaning, root cutting, and/or buried manhole locates.
On March 18, 2019, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds to complete this project are included in the FY19 Water and Sewer budget, account 031-6003-443800. Funding for 2020 will be requested in the FY20 Budget.
Recommended Action/Motion
I move to approve accepting the bid for the 2019 and 2020 Sanitary Sewer Cleaning and Televising Program from SewerTech of Illinois, LLC of Schaumburg, Illinois for an amount not to exceed $97,926.20 plus $12,073.80 for a total of $110,000.00 for work to be performed in 2019 and the Board approved budgeted amount in 2020.