Title
Concrete Flatwork SPWDA Joint Bid - Award
History
The village, through the Public Works Director, is a member of the Suburban Public Works Directors Association (SPWDA). The SPDWA via the Village of Homewood took the lead on establishing a joint community bid for various concrete flatwork repairs for their participating communities. Participation in this bid is optional and does not obligate participating communities to commit to using this bid for any repair work. Prior to the bid advertisement, each municipality was asked to provide an estimated quantity of work to facilitate the establishment of estimated numbers upon which the bidders could base their bids. Upon receipt of the bids, each municipality then has the option to enter into a direct contract with the awarded bidder if the municipality finds the bid pricing favorable. Orland Park, along with Villages of Homewood, Flossmoor and Richton Park submitted their estimated quantities that were advertised by the Village of Homewood Call For Bids #18-10, on January 27, 2019 and opened on February 19, 2019.
Orland Park benefits from this “joint bid process” by saving staff time and resources. Furthermore, the additional quantities from the other communities provide for better economies of scale, which interprets to lower unit pricing. Considering that the commitment is optional, participation in the process enables Orland Park to gather insight on small scale market pricing for the concrete work. In short, if the bid pricing proved to be high, Orland Park would simply opt out of participation.
Over the past two years, the village has taken advantage of this opportunity with very positive results. Work completed under these contracts has successfully supplemented staff’s work and resulted in more efficient production. Additionally, this joint bid process provides an opportunity to more effectively address lengthy or complex sidewalk repair areas which typically occupy a substantial amount of Public Works crews’ manpower and time. This bid also allows Public Works staff to leverage contractor resources at repair locations which are outside of the annual Road Improvement Program contractor’s work areas. Following a winter season that required several utility repairs, staff has identified numerous locations throughout the village where the restoration sidewalk, curb and driveways would be ideal for this bid project.
Four (4) contractors submitted bids for consideration (bid tab attached). A review of the bid submittals identified Strada Construction Company of Addison, Illinois as the low bidder. The unit prices submitted by Strada Construction Company for concrete flatwork and curb are comparable to larger volume pricing staff has traditionally received for similar work. Strada was also the successful bidder last year and proved to be a valuable partner. As such, it is staff’s recommendation to accept the bid from Strada Construction of Addison, Illinois in an amount not to exceed $60,000.
On March 18, 2019 this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this work are available in accounts 010-5002-443300, 031-6002-443300 and 031-6007-443300.
Recommended Action/Motion
I move to approve accepting the bid for Concrete Flatwork from Strada Construction Company of Addison, IL for an amount not-to-exceed $60,000.