Title
2019 Asphalt Pavement Maintenance - Bid Award
History
The 2019 Asphalt Pavement Maintenance project comprises the required maintenance upkeep for village facility parking lots, “bike paths” and also includes a large amount of asphalt roadway patching at various spot-locations throughout the village. The parking lot maintenance includes patching, crack sealing, seal coating and striping as required per location.
For 2019 the locations targeted for various maintenance activities are listed below by number. The attached exhibit is provided showing work completed in 2018 (identified by letters) and geographical reference:
1. Discovery Park (Brook Hills - reconstruction, add curb, drainage
2. Cachey Park (Wheeler Drive) - reconstruction, add curb + sidewalk
3. Brentwood Park - reconstruction
4. Centennial Park - patch (paths & lots), re-stripe
5. 153rd Street Metra - sidewalk repairs
6. Orland Park Health & Fitness - sealcoat, re-stripe ADA spaces
7. Civic Center - patch, seal coat, re-stripe
8. Recreation Administration - patch, seal coat, re-stripe
9. Franklin Loebe Center - seal coat, re-stripe
10. Schussler Park (East Lots) - seal coat, stripe
The above village parking lots vary in age, use and condition. Public Works staff has gathered information through numerous site visits to identify existing conditions and arrive at the maintenance needs for the indicated 2019 locations. As a separate project, Applied Research Associates pavement maintenance consultant performed a comprehensive parking lot evaluation in 2018 to establish a baseline condition and objective ratings for future maintenance prioritization.
The numerous multi-use paths are spread throughout the village. Targeted full-length path locations for 2019 maintenance include LaGrange Road (131st to bridge overpass), 104th Avenue (163rd Place to 167th Street) and Southwest Highway (Brook Hill Drive to Highwood Drive). Additional patching at Centennial Park paths, path extensions at Helen Lane Park, and various paths along subdivisions will also be addressed in 2019.
An invitation to bid for the 2019 Asphalt Pavement Maintenance project was published on the BidNet Direct website on April 16, 2019. BidNet data indicates eleven (11) vendors downloaded all documents for the bid. On Wednesday, May 1, 2019, at 11:00am, five sealed bids were opened by the Clerk’s Office for this project. Bids were received from: Advantage Paving Solutions Inc. of Joliet, Illinois; Lindahl Brothers Inc. of Bensenville, Illinois; Matthew Paving Inc. Oak Lawn, Illinois; M&J Asphalt Paving Company of Cicero, Illinois; and PT Ferro Construction Company of Joliet, Illinois. See attached ITB 19-012 Bid Tabulation Sheet and Bid Responsiveness Sheet for pricing reference.
M&J Asphalt Paving Company of Cicero, Illinois was identified as the lowest responsible bidder for the 2019 Asphalt Pavement Maintenance project with a submitted project cost of $615,923.25. This cost is below the Public Works staff’s estimate of $699,399.00 for the anticipated project work areas. The budgeted amount for this project totals $775,000.00. Therefore, it is staff's recommendation that M&J Asphalt Paving Company of Cicero, Illinois be awarded the project for the 2019 Asphalt Pavement Maintenance project in the amount of $615,923.25 plus a contingency of $159,076.75. The competitive unit pricing bid by M&J Asphalt Paving Company provides a sizeable contingency to allow for additional roadway patching, parking lot maintenance, and multi-use path maintenance throughout the village.
This item is going directly to the Village Board of Trustees due to the Public Works Committee meeting for May being rescheduled to June 3, 2019.
Financial Impact
Funds for this project are allocated from five accounts:
054-0000-443630- Village Facility Parking Lot Repairs & Maintenance
054-0000-443630- Multi-Use Path Repairs & Maintenance
054-0000-471250- Road Improvement Asphalt Patching
054-0000-443300- 143rd Street and 151st Street Patching
026-0000-443630- Metra Commuter Lot Maintenance
283-4003-443250- Parks & Grounds (path & dugout paving)
Recommended Action/Motion
I move to accept the bid from M&J Asphalt Paving Company of Cicero, Illinois for the 2019 Asphalt Pavement Maintenance project in an amount not to exceed $775,000.00 ($615,923.25 plus $159,076.75 contingency).