Title
2019 Holiday Lighting Installation - HC Lights
History
For the 2018 holiday season, the Village utilized HC Lights to install, remove and store the new holiday décor, as well as for the tree wrapping throughout the community. The cost for the 2019 season is estimated at $125,773.33. An additional cost of $10,536.51 will also be incurred this upcoming season for the YMSA (Yearly Motive Service Agreement) as the warranty on the displays has expired (see attached). The Yearly Motive Service Agreement includes:
• inspect on site during installation for any defects
• replace any outages - product and labor
• respond to any outages within the season
• fully replace lights on any motives needing service
• access at end of season if the YMSA program is recommended for the following year or if a full replacement program is recommended
The combined estimated overall total is $136,309.84. However, this cost can be reduced by 10% (which the vendor has extended through May of 2019) if the Village pays for the 2019 season now. This discount will reduce the overall cost to $122,678.86.
Financial Impact
Funding for holiday lighting, in the amount of $110,000, has been included in the FY2019 budget. A budget adjustment in the amount of $12,679 is required to cover the full cost of this project. Excess General Fund balance will be used to fund the budget adjustment.
Recommended Action/Motion
I move to approve renewing the contract for Holiday Lighting Installation to HC Lights of Broadview, IL in an amount not to exceed $122,678.51 for the 2019 Holiday season
And
Approve a budget adjustment to the General Fund in the amount of $12,679.