Title
Microsoft Enterprise Agreement
History
The Village previously purchased its Microsoft desktop, server, database, and email software as a one-time perpetual license either as an OEM from the hardware manufacturer or under a Select Agreement with Microsoft. This enabled the Village to continue to use these licenses for years until they decided to budget to purchase the upgrades for these licenses. Microsoft is moving its customers to subscription-based licensing from the older perpetual based licenses. Microsoft has built in version obsolescence into its licensing program and will not provide security updates to customers who are using older unsupported versions of their software. The Microsoft Enterprise Agreement (EA) will consolidate the Village's licenses and provide software assurance to give the staff access to the latest version of these Microsoft software licenses, enabling the Village Microsoft software to be updated and secure. The EA includes software licenses for System Center Configuration Manager for automating software deployment; Exchange email; Microsoft Office; Windows desktop and server operating systems; Azure cloud storage; as well as SharePoint and Teams which will facilitate communication, collaboration, and mobility between village staff.
The Microsoft Enterprise Agreement would be purchased from CDW-G through the State of Illinois CMS (Central Management Services) contract joint purchase. Only CDW-G is authorized to sign up EA enrollments under the State's Master Agreement with Microsoft. The State's Master Agreement with Microsoft consists of negotiated terms between the State of Illinois and Microsoft to meet state procurement laws and the Federal Bureau of Investigation Criminal Justice Information System (CJIS) requirements. Microsoft will only negotiate one Master Agreement per state which includes CJIS. CJIS certification is a necessary requirement for the Village plans to move more of its applications and server in...
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