Title
2020 Concert Series
History
The Village has successfully worked with Sound Works Productions since 2012 to produce all stage and sound aspects of the Taste of Orland Park, Fourth of July and Centennial Park West concerts, as well as the 2019 Loverboy ticketed concert.
In 2020, the Village will host national level artists at Centennial Park West for three (3) concert dates. Each artist will present a rider which outlines the specific requirements necessary to produce the show, including the stage, audio, lights, labor (stage techs, engineers) and backline. Signing a contract with each artist includes accepting the rider as presented.
Sound Works Productions will review each rider, making recommendations as to what is typically acceptable and confirming the ability to execute all agreed-upon aspects of the rider.
Staff recommends that the Village solely work with Sound Works Productions to produce the Centennial Park West concert series in 2020. Sound Works Productions has proven to be a reliable, highly professional, and experienced production company. The process of issuing an RFP to accomplish this for each artist would delay the process of signing contracts, potentially risking losing the artist(s) to another venue.
The Village will have a per event contract in place with Sound Works Production to provide stage, audio, lights and labor for Village events.
The cost of stage, sound, lights and labor for the Centennial Park West concert series is as follows:
June concert: $22,225
July concert: $22,000*
August concert: $22,000*
*estimate
Financial Impact
The 2020 Special Events budget (010-9450) includes funding to produce two national level touring artist concerts at Centennial Park West. A budget adjustment is needed to produce a third concert for the 2020 Centennial Park West Concert Series in the amount of $181,422; this budget adjustment includes funding for the stage, sound, lights and labor costs listed above.
Recommended Action/Motion
I move to approve waiving the bid process and to approve contracting with Sound Work Productions for the 2020 concert series at Centennial Park West and to authorize the Village Manager to execute the contract with Sound work Productions on behalf of the Village of Orland Park.
And
I move to approve a budget adjustment of $181,422 to add the 3rd concert to the 2020 Centennial Park West concert series.
And
I move to authorize the Village Manager to execute the contracts on behalf of the Village of Orland Park with the music artists and groups for the Summer Concert Series and to authorize, ratify and confirm all previous actions taken by the Village Manager related to the execution of the contracts with the music artists and groups for the Summer Concert Series.