Title
RFP for Taste of Orland Park and Fourth of July Stage, Sound and Lights
History
A request for proposals (RFP) was issued by the Village of Orland Park on January 24, 2020, for sound, lights, labor and stage services for the 2020, 2021 and 2022 Taste of Orland Park and Fourth of July concert.
Two proposals (tabulation sheets attached) were received by the February 7, 2020 submittal deadline as summarized below.
Taste of Orland Park 2020 / 2021 / 2022
XDI Sound/Lighting - $21,500 / $22,575 / $23,522,20 (Total: $67,597.20)
Sound Works Productions - $16,385 / $16,385 / $16,385 (Total: $49,155.00)
Fourth of July
XDI Sound/Lighting - $7,250 / $7,612.50 / $7,840.88 (Total: $22,703.38)
Sound Works Productions - $5075 / $5075 / $5075 (Total: $15,225.00)
Sound Work Productions has successfully provided the stage, sound and lighting services for the Taste of Orland Park and the fourth of July event for several years. They have proven to be exceptional on all accounts including knowledgeable and experienced staff; high-quality equipment; a consistent ability to meet all deadlines and masterfully mix for each of the varied bands which perform at the Taste of Orland Park and Fourth of July.
Financial Impact
Funds for 2020 are budgeted in the following accounts:
$5,000 - Account 010-9450-444500 (Fourth of July)
$17,294 - Account 010-9400-444500 (Taste of Orland Park)
Recommended Action/Motion
I move to approve entering into a three-year contract with Sound Works Productions to provide services for 2020, 2021 and 2022 Taste of Orland Park and Fourth of July.