Title/Name/Summary
2020 Holiday Lighting Installation - HC Lights
History
For the 2019 holiday season, the Village utilized HC Lights to install, remove and store the new holiday décor, as well as for the tree wrapping throughout the community. The cost for the 2020 season is estimated at $125,773.33. An additional cost of $19,840.74 will also be incurred this upcoming season for the YMSA (Yearly Motive Service Agreement) as the warranty on the displays has expired (see attached). The Yearly Motive Service Agreement includes:
• inspect on site during installation for any defects
• replace any outages - product and labor
• respond to any outages within the season
• Fully replace lights on any motives needing service
• access at end of season if the YMSA program is recommended for the following year or if a full replacement program is recommended
The combined estimated overall total is $145,614.07. However, HC Lights offers an “Early Renewal Discount” which would reduce this amount by 10% if the Village pays for the 2020 renewal costs before 03/31/2020. This discount would reduce the overall cost by $14,561.40 and result in an adjusted total of $131,052.66.
Financial Impact
Funding for holiday lighting, in the amount of $138,353 has been included in the FY2020 budget (010-000-442990).
Recommended Action/Motion
I move to approve renewing the contract for Holiday Lighting Installation to HC Lights of Broadview, IL in an amount not to exceed budgeted amount of $138,353 for the 2020 Holiday season.