Title
2019 Asphalt Pavement Maintenance - Contract Extension Request
History
The annual Asphalt Pavement Maintenance project comprises the required maintenance upkeep for village facility parking lots, bike paths and also includes a large amount of asphalt roadway patching at various spot-locations throughout the Village. The parking lot maintenance includes patching, crack sealing, seal coating and striping as required per location. In May 2019, the project was bid out, five bids were submitted and the Village awarded a contract to the low bidder, M&J Asphalt Paving Company, Inc. (“MJAPC”) of Cicero, Illinois.
In 2019 and into 2020, the locations listed below for various maintenance activities were completed as described:
Parking Lots:
Discovery Park (Brook Hills) re-pave, add curbing
Cachey Park (Wheeler Drive) re-pave, add curbing + sidewalk+ path
Brentwood Park re-pave
Centennial Park Field 8 add path and bleacher pads
153rd Street Metra sidewalk extension for athletic fields
Orland Park Health & Fitness seal coat, re-stripe
Civic Center seal coat, re-stripe
Recreation Administration seal coat, re-stripe
Franklin Loebe Center seal coat, re-stripe
Paths:
Stellwagen Farm Path crack seal, seal coat
LaGrange Road (131st St. to 143rd St.) crack seal, seal coat
SW Hwy (Highwood Dr. to 179th St.) seal coat
104th Avenue (167th St. to 163rd Pl.) seal coat
Riviera Estates (88th Avenue S. of 143rd St.) existing path overlay
Helen Park & Field (Park Hill Subdivision) new path construction & dugout paving
Various Path Patch Locations over 60 patches
Various Street Patch Locations over 380 patches
MJAPC submitted a project cost of $615,923.25, which was below staff’s estimate of $699,399.00 for the scope of work. The collective budgeted amount for this project totals $775,000.00 and the original approval authorized the contract in a not-to-exceed amount ($615,923.25 bid amount plus a contingency of $159,076.75). The project has been very productive and much has been accomplished. In order to complete additional work, still within the overall budgeted amount, staff is requesting a contract extension to October 30, 2020, and use of the remaining budget funds. The remaining contingency amount is $49,244.00.
Financial Impact
Funds for this project are budgeted and allocated from five accounts:
054-0000-443630- Village Facility Parking Lot Repairs & Maintenance
054-0000-443630- Multi-Use Path Repairs & Maintenance
054-0000-471250- Road Improvement Program
054-0000-443300- 143rd Street and 151st Street Patching
026-0000-443630- Metra Commuter Lot Maintenance
283-4003-443250- Parks & Grounds (path & dugout paving)
Recommended Action/Motion
I move to approve the request for extending the existing contract with M&J Asphalt Paving Company of Cicero, Illinois for the 2019 Asphalt Pavement Maintenance project to October 30, 2020 and authorize the expenditure of the remaining contingency funds, not to exceed an additional $49,244.00.