Title/Name/Summary
Elevated Tank No. 5 Rehabilitation Engineering Contract Extension
History
In September 2019, the Village Board approved the rehabilitation of Elevated Tank No. 5 (Tank 5) with work anticipated to begin in the Spring of 2020. Contracted for Phase 1 and 2 engineering services, Strand Associates of Joliet, Illinois provided a thorough evaluation of the tank, noting deficiencies and recommendations for improving the rehabilitation of the elevated tank.
Staff requested a proposal for Phase 3 engineering services from Strand Associates to provide limited construction oversight, administrative services (to ensure contractor conformance to the contract documents), and to communicate with third-party cellular providers.
Due to the COVID 19 Pandemic, staff recommended postponing the project to the fall of 2020 with the expectation of the pandemic tapering off. Based upon the original contract, staff planned for a 5-week scope of construction onsite services including ten (10) visits and sixty (60) hours of oversite at the amount of $22,900.00. Staff believed that in-house labor could be used to supplement the Phase 3 contracted services
Once the project began in September, staff realized additional time and oversite would be required due to the complex scope of the rehabilitation process beyond in-house expertise. Being the first tower to be rehabbed, this in-house assistance assumption proved to be incorrect and an increase of an additional fourteen (14) onsite visits and eighty-four (84) hours of oversite are required. Staff anticipates project completion by November 30th. Staff is requesting an additional $14,000.00 for these additional services to be provided by Strand Associates.
Financial Impact
Funding is available from the water capital account 031-6002-443900.
Recommended Action/Motion
I move to approve a Contract Extension for Strand Associates thereby increase funding from $22,900.00 to $36,900.00 to cover the additional 1...
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