Title
Network Structured Cabling Infrastructure Contract
History
Replacement of the Village telecommunications system was identified as a priority project in the FY2020 Budget. A certified Registered Communications Distribution Designer (RCDD) performed an assessment of the Village's network structured cabling infrastructure (NSCI) in preparation for this project. The results of their assessment concluded that the Village's existing NSCI did not meet the minimum requirements to support a new Voice Over Internet Protocol (VoIP) telecommunications system. The NSCI is the base foundation layer of the Village's data network. The NSCI layer is connected to the next layer which is the network communications infrastructure (NCI). The NCI is then connected to the next layer which is the telecommunications system infrastructure (TSI). The Village needs to upgrade its existing NSCI and NCI before it can replace its existing TSI.
The Village issued a Request For Proposals June 26, 2020 for vendors to design and replace the NSCI, the NCI, and TSI at ten (10) Village facilities. Contained within this single RFP were three projects NSCI, NCI, and TSI enabling vendors to submit proposals for any one of the three projects or for all three projects. Twelve(12) vendors attended the mandatory pre-proposal conference and facility tour on July 8, 2020, allowing vendors to familiarize themselves with the unique characteristics of the Village facilities. The deadline for vendor proposals was initially set for July 24, 2020, but was extended an extra five days (through July 30, 2020) to allow vendors extra time to prepare and submit their proposals. Advanced Data Technologies, a vendor the Village has used on past similar projects, was the only vendor to submit a proposal for the NSCI portion of the project. This vendor submitted a project proposal for a total cost of $592,556.24. Staff recommended the Board reject this proposal because they believed they could get lower pr...
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