Title
Concrete Flatwork SPWDA Joint Bid - Orland Park Bid Award
History
The Village, through the Public Works Director, is a member of the Suburban Public Works Directors Association (SPWDA). The SPDWA, via the Village of Homewood, annually takes the lead on establishing a joint community bid for various concrete flatwork repairs for its participating communities. Participation in this bid is optional and does NOT obligate participating communities to commit to using this bid for any repair work. Prior to the bid advertisement, each municipality is asked to provide an estimated quantity of work to facilitate an estimate upon which the bidders will base their bids. Upon receipt of the bids, each municipality then has the option to enter into a direct contract with the awarded bidder, if the municipality finds the bid pricing favorable. Orland Park, along with Villages of Homewood, Alsip, South Holland and Richton Park submitted their estimated quantities that were advertised by the Village of Homewood Call For Bids and opened on March 31, 2021.
Orland Park benefits from this “joint bid process” by saving staff time and resources. Furthermore, the additional work from other communities provides for better economies of scale, which translates to lower unit pricing. Considering that the commitment is optional, participation in the process enables Orland Park to gather insight on market pricing for small scale concrete work. In short, if the bid pricing proved to be high, Orland Park would simply opt out of participation.
Over the past four (4) years, the Village of Orland Park has taken advantage of this opportunity with very positive results. Work completed under these contracts has successfully supplemented Village staff’s work and resulted in more timely restoration of sidewalks, driveways and curbs. Additionally, this joint bid process provides an opportunity to more effectively address lengthy or complex sidewalk repair areas which typically occupy a substantial amount of Public Works crews’ manpower and time. This bid also allows Public Works staff to leverage contractor resources at repair locations which are outside of the annual Road Improvement Program contractor’s work areas. Following a winter season that required several utility repairs, staff has identified numerous locations throughout the village where the replacement of excavated sidewalk, curb and driveways would again be ideal for this bid project.
Five (5) contractors submitted bids for consideration (bid tab attached). A review of the bid submittals identified Whiteline Construction, Inc. of Chicago, Illinois as the lowest responsive, responsible bidder. The unit prices submitted by Whiteline Construction for concrete flatwork and curb are comparable to larger volume pricing staff has traditionally received for similar work. Whiteline Construction has performed similar work for surrounding communities in the past, and therefore staff is confident this year will be successful. As such, staff recommends that the Village Board accept the bid from Whiteline Construction, Inc. of Chicago, Illinois in an amount not to exceed $125,000.
Financial Impact
Funds for this work are available in accounts 010-5002-443300, 031-6002-443300, 031-6003-443300, 031-6007-443300 and 054-0000-471250.
Recommended Action/Motion
I move to accept the bid for Concrete Flatwork from Whiteline Construction, Inc. of Chicago, IL for an amount not-to-exceed $125,000;
And,
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.