Title/Name/Summary
Sanitary Sewer Cleaning and Televising 2021-2023 - Bid Award
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) passed the Watershed Management Ordinance (WMO) and an amendment that requires sanitary sewer systems that discharge into the MWRD to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s sanitary sewer treatment system.
In November of 2015, the Village Board approved the sanitary sewer consultant, RJN, Inc., to assist the Public Works Department in meeting the various compliance requirements articulated in MWRDs WMO. The WMO mandates that the Village perform a sewer system condition assessment for excessive infiltration & inflow. The optimal solution to perform this task is by televising and cleaning the sanitary sewer pipes and manholes. Utility Division staff had performed the cleaning function in the years prior to 2016. Since 2016, contractors have been performing cleaning function of areas that are prioritized by RJN Group. The last two (2) years (2019 - 2020), the Utility Division added televising along with cleaning in the scope of work with contractor.
Village staff, with input from RJN, has identified high priority areas of the sanitary sewer system to perform both cleaning and televising. An Invitation to Bid for the 2021 through 2023 Sanitary Sewer Cleaning & Televising Program work was published on BidNet Direct from May 4th through May 19th, 2021. The details of the request are as follows: a three(3) year contract for light cleaning and televising, heavy cleaning, root cutting and field marking location defects.
Through BidNet, 282 entities viewed the solicitation. Six (6) vendors were sent a courtesy email. Eighteen (18) vendors downloaded at least one of the bid documents. Three (3) bids were submitted for consideration. Bids were opened publicly and evaluated for completeness by the Clerk’s Office at 11:00 a.m. on Wednesday, May 19th, 2021 (Bid Tabulation and Responsiveness Check sheets attached).
Village staff and RJN Group reviewed the attached three bid submittals. National Power Rodding Corporation of Illinois was determined to be the lowest responsible qualified bidder for the 2021 through 2023 Sanitary Sewer Cleaning and Televising Program with a submitted project cost of $97,641.95 for 2021, $93,587.70 for 2022, and $127,259.70 for 2023. Village staff along with RJN Group reviewed references submitted by National Power Rodding of Illinois and found them satisfactory. Therefore, it is staff's and RJN Group’s recommendation (Exhibit A) that National Power Rodding Corporation of Illinois of Chicago, Illinois be awarded the 2021 through 2023 Sanitary Sewer Cleaning and Televising Program project in the amount of $97,641.95, plus a $10,000.00 contingency for a total cost of $107,641.95 for the work to be performed in 2021. Contingency is being requested for possible additional heavy cleaning, root cutting, and/or buried manhole locates.
Financial Impact
Funds to complete this project are included in the FY21 Water and Sewer budget, account 031-6003-443800. Funding for 2022 & 2023 will be requested in the FY22 & FY23 Budget.
Recommended Action/Motion
I move to accept the bid for the 2021 through 2023 Sanitary Sewer Cleaning and Televising Program from National Power Rodding Corporation of Illinois, of Chicago, Illinois for $97,641.95 plus $10,000.00 in contingency for a total of $107,641.95;
And,
To approve the work to be performed in 2022 and 2023 to be included in the FY22 in the amount of $103,587.70 and FY23 in the amount of $137,259.70 Budgets.
And,
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review.