Title
Dell Desktop Computer Equipment
History
The Department of Information Technology staff presently support over 200 desktop personal computers and laptops. Last year staff implemented a four-year desktop computer replacement cycle by replacing ninety-two (92) computers. The purpose of the four-year plan is to replace computers each year to keep technology updated to satisfy current software and cyber security requirements. Computers to be replaced each year are determined by age, warranty expiration, and software requirements. Staff identified seventy-six (76) desktop computers and fifty-five (55) monitors to be purchased this year as the second year of the four-year replacement cycle. The specifications for these devices will enable them to have a useful life of four (4) years and includes a four-year Dell parts and labor warranty.
Staff selected to utilize the Midwestern Higher Education Compact (MHEC) cooperative purchasing contract through Dell Marketing LP., to procure these devices since it provided the best value to the Village. The MHEC procurement rules require its technology contracts be awarded based upon a competitive RFP process.
Financial Impact
The Department of Information Technology will expend $137,449.10 from Account # 010-1600-465100, for the purchase of thirty-six (36) desktop computers, forty (40) laptop computers, and fifty-five (55) monitors. The cost for this purchase was approved in the FY 2021 Budget.
Recommended Action/Motion
I move to approve the purchase of thirty-six (36) desktop computers, forty (40) laptop computers, and fifty-five (55) monitors through the Midwestern Higher Education Compact Contract #MHEC-07012015 from Dell Marketing LP. at a cost not to exceed $137,449.10;
And,
Authorize the Village Manager to execute related purchase agreements for thirty-six (36) desktop computers, forty (40) laptop computers, and fifty-five (55) monitors through the Midwestern Higher Education Compact Contract #MHEC-070...
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