Title
Telecommunications System Infrastructure
History
Replacement of the Village telecommunications system infrastructure (TSI) was identified as a priority project in the FY2020 Budget. A network communications firm performed an assessment of the Village's network communications infrastructure. That assessment determined that the Village's existing cabling and equipment could not support a new Voice Over Internet Protocol (VoIP) telecommunications system. The Village currently has vendors replacing this cabling and equipment and these projects are projected to be completed in July 2021.
Previously, the Village issued a Request for Proposals in FY 2020 that included replacement of the TSI, along with the network cabling and network communications infrastructure. Staff recommended the Board of Trustees reject the RFP proposals because they believed they could reduce the total cost of these projects by refining the scope of work and technical specifications.
IT staff developed a more refined scope of work and technical specification. Concerns over the lack of vendor responses to the RFP, led staff to investigate using the OMNIA Partners cooperative purchase contract, through Insight Public Sector, Inc. The total project cost using this contract is $552,522.47, which includes one-time charges for hardware and installation services, and three (3) years of software licensing and support. The Village would incur a cost of $500,551.29 in year one, which includes one-time charges for hardware, installation services, and 3-year pre-paid software licensing subscription charges for Variphy (reporting) and Informacast (emergency notification). The Village would incur costs of $25,985.59 in years two and three for annual Cisco software subscription licensing. These costs are detailed in EXHIBIT A TSI COST DETAIL TABLE. Cisco provided a 65% discount off their MSRP hardware prices, but these savings were offset by increases in their hardware prices ranging from .33...
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