Title/Name/Summary
McGinnis Slough Multi-Use Path Preliminary Engineering (phase I) Contract Award
History
A Request for Proposals (RFP) was issued to the seven (7) pre-qualified consulting firms for Preliminary Engineering (Phase I) Services. These seven (7) engineering firms were pre-qualified by the Village in 2020 for a multi-use path related design services through RFQ 20-015. Four (4) firms responded to the RFP. Out of all the respondents to the RFP, Baxter and Woodman, Inc. (B&W) is recommended by staff for contract award. The proposal from B&W was a strong proposal as it addressed the project challenges. The following are important aspects of B&W’s proposal:
- Minimize environmental and wetland impacts
- Safety of major trail crossings at Will-Cook Road and Wolf Road
- Public Involvement and Communication
- Project Team Experience
- Coordination with major stakeholders such as Commonwealth Edison, Cook County Forest Preserve District, Illinois Department of Transportation, and other government agencies
B&W's proposal offers the lowest total fee. Because the McGinnis Slough bike path is located immediately adjacent to the slough, staff believes that the preliminary design is expected to deal with challenges related to wetland areas, ComEd easements, construction access and other unknown conditions in its path. The experience and skill of the proposed B&W team will be a help for the project in dealing with environmental sensitivity of the slough and minimizing impacts during the design process.
Below is a cost breakdown of the received proposals:
Baxter & Woodman
Proposed Fee: $149,907
Proposed Man Hours: 1,248
Average Hourly Rate: $120.12
Engineering Resource Associates
Proposed Fee: $195,010
Proposed Man Hours: 1,850
Average Hourly Rate: $105.41
TranSystems.
Proposed Fee: $214,500
Proposed Man Hours: 1,246
Average Hourly Rate: $172.00
Ciorba Group
Proposed Fee: $220,599
Proposed Man Hours: 1,627
Average Hourly Rate: $135.56
Financial Impact
The FY2021 Capital Budget allocated sufficient funds for this project from account number 54-0000-471250.
Recommended Action/Motion
I move to approve awarding McGinnis Slough Multi-Use Path Preliminary Engineering (Phase I) Contract to Baxter and Woodman, Inc., in an amount not to exceed $149,907 plus a contingency of $29,981;
And,
To authorize the Village Manager to approve change orders not to exceed the contingency amount;
And,
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.