Title/Name/Summary
21-030 ITB - Silver Lake Water Main Replacement and 82nd Avenue Lining - Rejection
History
Christopher B. Burke Engineering Ltd (CBBEL) was selected to design the project and provide bidding documents along with construction oversite of the project.
21-030 Invitation To Bid (ITB) - Silver Lake Water Main Replacement and 82nd Avenue Lining was issued on May 28th, 2021. All documents were advertised on BidNet Direct.
Unknown to Village leadership and staff, CBBEL also posted the bid documents on Quest, another bidding platform used by agencies in order to attract additional bidders. CBBEL assumed that BidNet was directing the bidders to Quest in order to download drawings and specifications. (see enclosure 1 email from CBBEL’s Senior Project Manager). The Quest platforms however, did not include all of the Village’s required submittal documentation, such as certification of compliance, insurance requirements, and references.
Upon closing of the ITB on June 14, 2021, only one (1) vendor (out of the eight (8) that submitted) had fully downloaded the proposal documents on BidNet Direct and the rest of vendors bidding on the project had used the Quest platform with the missing submittal documentation.
After reviewing options with Klein, Thorpe, and Jenkins, Ltd., the recommendation is to reject all bids as a result of the missing documentation. The project shall be re-advertised in short order and will only be advertised on BidNet.
Financial Impact
None.
Recommended Action/Motion
I move to reject the eight (8) proposals received for 21- 030 RFP - Silver Lake Water Main Improvements and 82nd Avenue Lining.