Title/Name/Summary
Public Works HVAC Improvement Project - ITB #21-049
History
On August 16, 2021, the Village Board approved the purchase of new HVAC equipment for the Public Works Building in order to get the equipment ordered due to material availability. The Board report (2021-0264) for this approval is attached for reference.
Subsequently, on August 18, 2021, the Village issued Invitation to Bid (ITB) #21-049 “Public Works HVAC Improvement Project” requesting bids from contractors interesting in installing the aforementioned HVAC equipment and associated electrical work.
During the two (2) weeks that the bid was open for review, twenty-three (23) firms downloaded either partial or complete bid packages. On August 23, 2021, a mandatory pre-bid meeting was held at the Public Works Building, which representatives from eleven (11) firms attended.
ITB 21-049 was opened on September 1, 2021, at which point four (4) firms submitted bids. One (1) of the submitted bids (Broesch Mechanical) did not submit any of the required forms, and was determined to be incomplete. As such, that bid was disqualified. All three (3) qualifying bid packages, as well as an audit of the bid submittals, are attached for reference. A summary of the bid prices is provided below:
Broesch Mechanical: $94,500.00 (Incomplete Bid Submittal);
Dahlman Sheet Metal Co: $95,168.00;
Mechanical Inc. DBA Helm Mechanical: $164,000.00; and
Amalgamated Services $247,437.00.
Based on pricing and firm qualifications, staff recommends approving the bid from Dahlman Sheet Metal Co for $95,168.00, plus a 10% ($9,516.80) contingency, for a total project cost of $104,684.80.
Financial Impact
Funding is available in 010-1700-470100 for this project.
Recommended Action/Motion
I move to approve awarding ITB 21-049 to Dahlman Sheet Metal Co. for $95,168.00, plus a 10% ($9,516.80) contingency, for a total project cost of $104,684.80;
And,
To authorize the Village Manager to execute agreements wit...
Click here for full text