Title
Village Hall and Police Department Landscape Improvements - Reissue - RFP 24-034
History
On February 12, 2024, the Village issued Request for Proposal (RFP) 24-034 “Village Hall and Police Department Landscape Improvements - Reissue” requesting proposals from qualified contractors to complete landscape and irrigation improvements at the Village of Orland Park’s Village Hall and Police Department. This RFP is a reissue of RFP 24-013, as the wording in the original RFP was unclear regarding prevailing wage, which resulted in uncertainty for some bidders (prevailing wage is not required for this project.)
During the three (3) weeks that the bid was open for review, twenty-one (21) firms downloaded either partial or complete bid packages. RFP 24-034 was opened on February 26, 2024, at which point three (3) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below:
William Quinn & Sons
Village Hall Landscape Installation - Phase 2: $85,905.00
Police Department Landscape Installation: $69,300.00
Alternate #1 - Village Hall Irrigation Installation: $103,000.00
TOTAL: $258,205.00
Semmer Landscape LLC
Village Hall Landscape Installation - Phase 2: $308,000.00
Police Department Landscape Installation: $81,000.00
Alternate #1 - Village Hall Irrigation Installation: $99,900.00
TOTAL: $488,900.00
Christy Webber & Company
Village Hall Landscape Installation - Phase 2: $202,595.26
Police Department Landscape Installation: $286,356.35
Alternate #1 - Village Hall Irrigation Installation: $119,130.00
TOTAL: $608,801.61
The low bidder, William Quinn and Sons, provided evidence via their RFP submittal that they are qualified to complete the scope of work. As the company has previously completed landscape work for the Village, Public Works Staff is confident the company will be able to effectively complete the scope of work.
As such, based on the proposal price and company qualifications, staff recommends awarding RFP 24-034 to William Quinn & Sons for $258,205.00, which includes the entire project scope of work plus Alternate #1. A 10% contingency of $25,820.50 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $284,025.50.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for the Village Hall and Police Department Landscape Projects was budgeted in GL account 1008010-443500 in the combined amount of $500,000.00. The project savings will be used to plant additional trees and improve landscape sites throughout the Village if other operating projects are awarded under budget.
Recommended Action/Motion
I move to approve awarding RFP 24-034 Village Hall and Police Department Landscape Improvements - Reissue to William Quinn & Sons for a total contract price not to exceed $284,025.50 ($258,205.00 plus a 10% contingency of $25,820.50);
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.