Title/Name/Summary
2024-2026 Neighborhood Road Improvement Program - RFP 24-022
History
The 2024-2026 Road Improvement Program includes the maintenance and reconstruction of various roadways/streets throughout the Village. This project was bid as a three (3) year contract, based primarily on recommendations from the Village’s pavement management consultant, Applied Research Associates (ARA), of Champaign, Illinois, in partnership with Public Works staff’s institutional knowledge of Village roadways.
For FY2024, streets scheduled for resurfacing and reconstruction are found in the following neighborhoods: Brook Hills Phase I, Clearview Estates (East), Courtyards of Orland Park, Green Castle and Manor Homes, Humphrey’s, Mallard Landings Unit 5, Collette Highlands (Somerglen Dr.), and Wildwood Hills (South). In addition to pavement-related work, tree trimming, repair and/or replacement of hazardous sidewalks, failed curbs, and deteriorated storm sewer structures will be performed on an as-identified basis. In all of the above project areas, all non-compliant sidewalks, most notably at street crossings, will be upgraded in accordance with the Americans with Disabilities Act (ADA).
To initiate the 2024-2026 Neighborhood Road Improvement Program, a request for proposals (RFP 24-022 “Neighborhood Road Improvement Program 2024-2026”) was published on the BidNet Direct website from February 2, 2024 to February 21, 2024. During that time, twenty- seven (27) vendors downloaded at least one of the proposal documents, and eleven (11) vendors downloaded all documents, and proposals were received from five (5) contractors. A summary of the proposals is below:
Proposer - 2024 Price / 2025 Price / 2026 Price
Lindahl Brothers, Inc. - $4,783,450.00 / $4,469,166.21 / $5,291,328.05
M & J Underground, Inc. - $4,893,250.10 / $4,715,347.82 / $5,620,139.69
Gallagher Construction - $4,898,826.20 / $4,658,317.90 / $5,712,727.95
P.T. Ferro Construction - $4,980,655.58 / $4,877,038.27 / $5,730,955.95
D Construction - $5,643,922.87 / $5,511,897.01 / $6,684,598.65
Lindahl Brothers, Inc. of Bensenville, Illinois was identified as the lowest responsible bidder for the 2024-2026 Neighborhood Road Improvement Program, with a submitted total project cost of $4,783,450.00 for 2024.This amount is below the engineer’s estimate of $5,695,443.09.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for the Road Improvement Program is available in the FY 2024 Capital Improvement account 3008020-571250.
Recommended Action/Motion
I move to accept the proposal for RFP 24-022 Neighborhood Road Improvement Program 2024-2026, from Lindahl Brothers, Inc. of Bensenville, Illinois in an amount not to exceed $4,783,450.00 for fiscal year 2024; and an amount not to exceed the Board approved funding for fiscal years 2025 and 2026;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.