Title
2024 Orland Hills West Road and Ditch Reconstruction - RFP 24-021
History
The pavement in the Orland Hills West subdivision was originally constructed in the late 1950s, with the subdivision platted in 1952. At that time, the unincorporated roadways were constructed to a rural cross section, far below current Village standards. The Village has spent considerable resources maintaining these roadways, stormwater ponds, sanitary sewers, and water mains since annexing the area on July 12, 2002.
The roads have not been repaved since the annexation in 2002. Given the age of the roads and the condition of the roadside ditches, wholesale improvements are necessary to address the ongoing pavement failures and numerous ditch drainage problems.
The Village’s pavement management consultant, Applied Research Associates (ARA), has recommended full depth pavement reconstruction, with the addition of concrete shoulders to support the pavement edge. Given that many areas of the roadside ditches function poorly, wholesale ditch reconstruction is necessary to complement the road construction and improve overall function.
The Village’s intention is to have the project completed before the end of the fiscal year.
In February 2023, the Village Board awarded the Orland Hills West design engineering to Engineering Resource Associates (ERA), for storm water and road work. The ERA-designed plans and specifications were then published in as RFP 24-021 on BidNet Direct on January 22, 2024.
Per the BidNet audit report, thirty-four (34) vendors partially or fully downloaded documents, ten (10) vendors downloaded all documents, and three (3) submitted formal proposals on Friday, February 16, 2024. A bid tabulation for RFP 24-021 is attached for reference. A summary of the 2024 proposals is below:
M&J Asphalt Paving Company, Inc. of Cicero, Illinois - $1,879,090.40
M&J Underground, Inc. of Monee, Illinois - $1,882,000.01
Lindahl Brothers, Inc. of Bensenville, Illinois - $1,938,676.57
It is staff’s recommendation that M&J Asphalt Paving Company, Inc. of Cicero, Illinois be awarded the contract for the 2024 Orland Hills West Road and Ditch Reconstruction project. The project is traditionally split-funded due to the roadway reconstruction and ditch reconstruction components. The summation of road-related costs versus the summation of stormwater costs indicates the cost split to be 60% road work and 40% stormwater work.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this work are budgeted in the FY2024 Capital Improvement account 3008020-571250 and the Strom Sewer account 5008170-570500 ($1,127,454.24 road cost and $751,636.16 storm water cost).
Recommended Action/Motion
I move to accept the bid from M&J Asphalt Paving Company, Inc. of Cicero, Illinois for RFP 24-021 2024 Orland Hills West Road and Ditch Reconstruction an amount not to exceed $1,879,090.40;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.