Title
2024 Orland Hills West Road and Ditch Reconstruction Construction Management
History
The pavement in the Orland Hills West subdivision was originally constructed in the late 1950s, with the subdivision platted in 1952. At that time, the unincorporated roadways were constructed to a rural cross section, far below current Village standards. The Village has spent considerable resources maintaining these roadways, stormwater ponds, sanitary sewers, and water mains since annexing the area on July 12, 2002. The roads and ditches continue to be a challenge for the Village and the local residents.
In February 2023, the Village Board awarded the Orland Hills West design engineering to Engineering Resource Associates (ERA), for stormwater and road work. The ERA-designed plans and specifications were then published in an RFP (Request for Proposal) on the BidNet Direct website on January 22, 2024.
To facilitate the construction management of the 2024 Orland Hills West project, staff requested a proposal for construction oversight services from eight (8) engineering firms with existing Master Service Agreements with the Village. The firms’ proposed labor costs are listed below:
Christopher B. Burke Engineering Ltd. (CBBEL)- $216,856.00
HR Green - $256,500.00
Baxter & Woodman, Inc. - Declined
Thomas Engineering Group - No Response
Ciorba Group - No Response
Civiltech Engineering - No Response
Engineering Resource Associates - No Response
TranSystems - No response
CBBEL is identified as the lowest cost proposer and is a firm that has established a proficient and professional relationship with the Village for several years. Although both proposals submitted met the required criteria, it came down to number of hours and overall proposed cost to manage the project. Staff recommends accepting the proposal from Christopher B. Burke Engineering Ltd. in an amount not to exceed $216,856.00.
The project is a combination of road and stormwater construction that is traditionally 60% road work and 40% stormwater work.
Financial Impact
Funds for this work are budgeted in the FY2024 Capital Improvement account 3008020-432500 and Storm Sewer account 5008170-570500, ($130,113.60 road work in Capital account and $86,742.40 Storm account).
Recommended Action/Motion
I move to accept the proposal from Christopher B. Burke Engineering Ltd. of Rosemont, Illinois, for 2024 Orland Hills West Road and Ditch Reconstruction Construction Management in an amount not to exceed $216,856.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.