Title
2024 Asphalt Parking Lot and Path Maintenance - ITB 24-023
History
The 2024 Asphalt Parking Lot and Path Maintenance project comprises the required maintenance upkeep for a large amount of asphalt parking lot and multi-use path paving/patching at various spot-locations throughout the Village.
For 2024, the locations for the above-described Asphalt Parking Lot and Path Maintenance projects are listed below by targeted location. The attached Project Site Locations from ITB 24-023 are provided to indicate the initial target locations within the village. These locations include:
Centennial Park Aquatic Center, 15600 West Avenue
Franklin Loebe Center, 14650 Ravinia Avenue
Civic Center, 14750 Ravinia Avenue
Franklin Loebe Center Path, 14650 Ravinia Avenue
179th Street and Wolf Road to 183rd Street Path
Various Park paths throughout the Village
ITB 24-023 for the 2024 Asphalt Parking Lot and Path Maintenance project was published on BidNet Direct on January 23, 2024. BidNet data indicates forty-one (41) vendors downloaded some or all of the bid documents. On February 19, 2024 at 11:00am, fourteen (14) sealed bids were opened by the Clerk’s Office for this project. The attached Bid Tabulation Sheet and Bid Audit Report shows details of the bids for reference, and a summary of lump sum bid amounts is below:
McGill Construction LLC. of Frankfort, Illinois - $238,975.97
Evans and Son Blacktop Inc. of West Chicago, Illinois - $276,247.00
Troch-McNeil Paving Co. of Elk Grove Village, Illinois - $299,784.23
D. Construction, Inc. of Coal City, Illinois - $300,750.67
Advantage Paving Solutions of Joliet, Illinois - $302,116.37
M&J Asphalt Paving Company of Cicero, Illinois - $310,285.70
Accu-Paving Co. of Broadview, Illinois - $318,809.12
Matthew Paving of Oak Lawn, Illinois - $323,829.39
Lindahl Brothers, Inc. of Bensenville, Illinois - $332,821.77
M&J Underground, Inc. of Monee, Illinois - $337,782.35
Orange Crush, LLC of Hillside, Illinois - $341,532.00
Abbey Paving Co., Inc. of Aurora, Illinois - $342,120.55
Maneval Construction Co, Inc. of Ingleside, Illinois - $350,031.21
Gallagher Asphalt Corporation of Thornton, Illinois - $360,040.29
McGill Construction LLC. of Frankfort, Illinois is identified as the lowest responsible bidder for the 2024 Asphalt Parking Lot and Path Maintenance project, with a submitted project cost of $238,975.97. Therefore, it is staff's recommendation that McGill Construction LLC. of Frankfort, Illinois be awarded the project for the 2024 Asphalt Parking Lot and Path Maintenance project for $238,975.97. This cost is below the budgeted amount of $350,000.00. Therefore, a $100,000 contingency is requested to address additional bike paths throughout the Village, for a total project cost of $338,975.97.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for this project is available in the FY 2024 account 1008020-571250- Parking Lot & Multi-Use Path Repairs & Maintenance
Recommended Action/Motion
I move to approve awarding ITB 24-023 2024 Asphalt Parking Lot and Path Maintenance to McGill Construction LLC of Frankfort, Illinois for a total amount not to exceed $338,975.97 ($238,975.97 plus a $100,000.00 contingency);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.