Title
2024 Asphalt Pavement Patching - ITB 24-024
History
The 2024 Asphalt Pavement Patching project comprises the required maintenance upkeep for a large amount of asphalt roadway patching at various spot-locations throughout the village.
For 2024, staff has been collecting asphalt patch locations throughout the Village to be provided for this work. The bid documents provided asphalt patch quantity estimates for the vendors to bid on.
ITB 24-024 for the 2024 Asphalt Pavement Patching project was published on the BidNet Direct website on January 24, 2024. BidNet data indicates one hundred forty-one (141) vendors were matched for this bid and eight (8) vendors downloaded all documents for the bid. On February 20, 2024 at 11:00am, six (6) sealed bids were opened by the Clerk’s Office for this project. The attached Bid Tabulation Sheet and Bid Responsiveness Sheet shows details of the bids for reference, and a summary of lump sum bid amounts is below:
D. Construction, Inc. of Coal City, Illinois - $250,000.00
Advantage Paving Solutions Inc. of Joliet, Illinois - $257,000.00
McGill Construction LLC of Frankfort, Illinois - $287,750.00
Lindahl Brothers, Inc. of Bensenville, Illinois - $301,300.00
M & J Asphalt Paving Company, Inc. of Cicero, Illinois - $309,950.00
M & J Underground, Inc. of Monee, Illinois - $326,200.01
D. Construction, Inc. of Coal City, Illinois is identified as the lowest responsible bidder for the 2024 Asphalt Pavement Patching project, with a submitted project cost of $250,000.00. This cost is below Public Works staff’s estimate of $281,000.00 for the anticipated project work areas. Therefore, it is staff's recommendation that D. Construction, Inc. of Coal City, Illinois be awarded the project for the 2024 Asphalt Pavement Patching project for $250,000.00. A contingency of $120,000.00, approximately 48% of the proposal total, is requested to address change orders made by additional work identified by staff for a total project cost of $370,000.00. Additional work may include pavement patches due to deteriorating road conditions identified or by open cuts made for utility repairs.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
ORIGINAL MOTION (AMENDED AT MEETING)
I move to accept the bid from D. Construction, Inc. Coal City, Illinois for ITB 24-024 2024 Asphalt Pavement Patching project in an amount not to exceed $370,000.00 ($250,000.00 plus a $120,000.00 contingency);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
To authorize the Village Manager to approve change orders not to exceed the contingency amount.
Financial Impact
Funds for this project are allocated from Capital account 3008020-571250. The budget of $6,000,000.00 in this account includes road improvement, striping, patching, and crack sealing. The Road Improvement Program is being awarded below $5,000,000.00, so the asphalt patching amount of $370,000.00 comes out of the remaining funds.
Recommended Action/Motion
I move to approve that the Village Board of Trustees finds that D. Construction Inc. of Coal City, Illinois is not the lowest responsible bidder;
And
To accept the bid from Advantage Paving Solutions, Inc. of Joliet, Illinois for the ITB 20-024 2024 Asphalt Pavement Patching project in the amount not to exceed $377,000 ($257,000 plus a $120,000 contingency);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
To authorize the Village Manager to approve change orders not to exceed the contingency amount.