Title
Franklin Loebe Center (FLC) Fire Main Loop - RFP 24-018
History
The Franklin Loebe Center (FLC) was built in the late 1980’s. It was constructed with a single dead-end water line service feed from the north. Staff identified this dead-end problem when a project was to decentralize a fire pump for FLC, Village Hall, and Civic Center. Staff designed a looped system back to Ravinia Avenue that will eliminate a dead end in the potable water system and improve the overall quality of drinking water to the FLC. In a future project to decentralize the fire pump, this loop will provide water also to the fire system of the FLC.
Based on available 2024 funding, Request for Proposals 24-018 “Franklin Lobe Center Fire Main Loop Improvements” was advertised on BidNet Direct from January 15, 2024, to February 15, 2024. Twelve (12) vendors received courtesy emails through Bidnet, and twenty-six (26) companies downloaded the specifications. On February 15, 2024, the Village received five (5) proposals for consideration:
Scanlon Excavating and Concrete, Inc. of Kankakee, IL - $335,124.50
Trine Construction Corp. of St. Charles, IL - $392,000.00
Sunset Sewer and Water, Inc. of Monee, IL- $425,070.00
H. Linden and Sons Sewer and Water of Piano, IL- $444,000.00
Airy’s Inc. of Joliet, IL - $458,925.00
Staff has done the research and checked on references on Scanlon Excavating and Concrete, Inc. due to them not working with the Village. Staff has found that they are a woman owned company and they do quality work that is on time and within budget.
Staff recommends accepting the proposal submitted by Scanlon Excavating and Concrete, Inc. of Kankakee, IL for the Franklin Loebe Center (FLC) Fire Main Loop
project in the amount of $368,636.95 ($335,124.50 plus 10% or $33,512.45 contingency). Contingency is being requested for unforeseen items in the ground during construction.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this project are available in water capital account 5008150-570500, and is under Board approved budgeted amount of $375,000.00.
Recommended Action/Motion
I move to approve the proposal from Scanlon Excavating and Concrete, Inc. of Kankakee, Illinois for RFP 24-018 Franklin Loebe Center (FLC) Fire Main Loop in the amount of $368,636.95 ($335,124.50 plus 10% or $33,512.45 contingency);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
To authorize the Village Manager to approve change orders not to exceed the contingency amount.