Title
Taste of Orland Park Tents, Tables and Other Rental Equipment - RFP 24-005
History
The Village issued RFP 24-005 (attached) on February 26, 2024 for tents, tables and other rental equipment for 2024, 2025, 2026 Taste of Orland Park. The RFP includes a two-year renewal option in 2027 and 2028.
The Scope of Work (attached) requires proposers to provide all equipment, labor and supplies necessary to erect, maintain and remove tents, tables, chairs, lights and barricades in support of the Taste of Orland Park. The submission deadline was March 18, 2024.
The RFP resulted in proposals (see attached tabulation) from PRO Em National Event Services, Chicago Tent, LLC. and Indestructo Rental Company, Inc.
Proposed fees from each vendor per year are listed below.
Indestructo Rental Company, Inc.
2024: $19,628.00; 2025: $19,628.00; 2026: $19,628.00; 2027: $20,122.80; 2028: $20,122.80
Chicago Tent, LLC.
2024: $26,869.00; 2025: $26,869.00; 2026: $26,869.00; 2027: $26,869.00 2028: $26,869.00
PRO Em National Event Services
2024: $27,696.28; 2025: $27,696.28; 2026: $28,561.93; 2027: $28,561.93; 2028 - $29,404.40
Indestructo Rental Company has extensive experience in providing tent and other rental supplies for events of all sizes. This includes the Village of Oak Lawn's Fall on the Green, Fall Music Festival, Santa on the Green, the Village of Mount Prospect's Oktoberfest and BlockParty and the Village of Buffalo Grove's Buffalo Grove Days.
In 2023, Indestructo provided tents, tables and other supplies for the Taste of Orland Park. Staff found the quality of tents, tables and supplies, professionalism, and responsiveness of work crews to be excellent. Staff work directly with the owner who has highly attentive and stressed the importance of safe logistics and protocols throughout the whole rental experience.
Staff recommends awarding RFP-005 to Indestructo Rental Company, Inc. to provide tents, tables, chairs and other event supplies for Taste of Orland Park at...
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