Title
OPtimize Change Order for HRM, EPL Cashiering and Utilities Billing
History
On May 1, 2024, Tad Spencer, Director of Information Technology and Chris Frankenfield, Interim Director of Finance, presented to the Technology Committee the status of the Tyler HRM, Cashiering, EPL and Utility Billing projects. The presentation is attached as EXHIBIT A. The financial summary of Tyler and Data Climb project is attached as EXHIBIT B. Additional Exhibits are attached as follows:
EXHIBIT C: Tyler EPL Change Order Request for additional licenses
EXHIBIT D: Tyler EPL Change Order Request for Tyler services for EPL
EXHIBIT E: Data Climb HRM, EPL, Cashiering and Utilities Billing Project Change Request
Data Climb requested an additional $1,363,680 for HR, Cashiering, EPL and Utilities Billing for project management and data conversion. Finance, HR and IT discussed bringing some project management in house to complete the HRM modules Executime, Onboarding, and Recruiting and the complete Utilities Billing module. Brining project management of these modules in house reduced the proposed Data Climb project to $932.263. This amount was presented to and approved by the Technology Commission. Since the Technology Commission meeting, there are additional project management needs to complete the HRM module, therefore additional Data Climb project management hours were requested. With the additional requested hours the total Data Climb change request is $965,775, which is still $397,905 below the original Data Climb change request. The Technology Commission has been informed of the increase from their approved change request.
Recommended Action/Motion
I move to approve the change orders with Tyler Technologies for EPL Licenses and implementation services for total costs for implementation and maintenance for the initial 5-year term not to exceed $2,496,787;
AND
To approve a change order for Insight Public Sector for Data Climb project management services for the HRM, C...
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